Privacy Policy
International Manpower Recruitment Pvt. Ltd. is committed to protect the reasonable privacy expectations of personal information of everyone it does business with including suppliers, customers, consumers and employees.IMR shall comply with the applicable laws and requirements while collecting, storing, processing, transmitting and sharing personal information. IMR ensures to implement its privacy policy by safeguarding and preventing unauthorized disclosure of all the information. Documented information management system including storage, preservation, retention and method of disposable shall be followed to safeguard record.
Procedure
- All the head of department are the authorized person to maintain and safeguard the overall information.
- Company’s confidential information that the employees may learn during the course of employment is to be used solely in pursuit of the company's business interests and must not to be disclosed directly or indirectly to any other person, corporation or entity, unless it is authorized by the company. This restriction will continue to apply even after the termination of the employment relationship, irrespective of the reason of termination.
Collection of Information
IMR generally takes the information of its suppliers, customers, consumers and employees. The information may include MoU, agreement letters, contact details, personal details, etc. The reason for collecting the information shall be provided to the stakeholders. Information shall be obtained only after consent has been provided by the concerned.
Storing of Information
The information shall be stored electronically or as hard copy. It is the responsibility of the employee storing the information to keep it secured.
Processing of Information
All the information shall be processed only when required, for example: legal formalities, preparing skill matrix of employee, performance evaluation, etc. While processing the information, a special care shall be taken in order to disclose maintain the confidentiality of information.
Transmitting of Information
The information shall be forwarded to only concerned authority. Permission shall be taken before transmitting the information.
Sharing the Information
Information shall be shared in case of regulatory requirement. For sharing the information, ask for consent to share information unless there is a compelling reason for not doing so.
Monitoring
- A team of MR and the members from admin shall be responsible for implementing, monitoring and updating the policy.
- The team shall monitor the implementation of the privacy policy.
- Department heads shall also monitor regularly to ensure the privacy of suppliers, customers, consumers and employees are maintained.
- Top management during management review shall monitor the application of privacy policy.
- Monitoring shall also be done during the internal assessment.
Investigation and Sanctions
- Appropriate investigation shall be carried out upon detection of any nonconformance during the monitoring.
- Investigation shall also be carried out when there is an alleged violation and the report of the investigation shall be presented to the board members of IMR
- Based upon the investigation corrective action shall be taken along with preventive action.
- If any of the violation of the policy is suspected then major shall be adopted for stopping the violation, the personnel committing the act shall be provide necessary guidance.
Violation of the Policy
Any of the employees if found accused of leaking the private information during any stages of collecting, storing, processing, transmitting and sharing shall be subjected to investigations by written .Investigation team consisting of the department heads shall be formed who shall be responsible to investigate and collect evidence/ witness. The accused shall have chance to provide his/her justification. If accused is found guilty, an appropriate action based upon the level of violation shall be taken by serving warning letters followed by service termination or law enforcement procedure.